Planning & Organising Real Estate
Impact and organisation of distant working
The use of the existing offices and meeting rooms looks completely different from before Corona. For many more functions/profiles within a company, it is now also possible to work from home, for example.
This obviously also has an impact on our workplace and how we organise ourselves. How do you deal with this as an organisation? What steps should you take to be able to organise yourself to the max?
44% feel that working from home two days a week is ideal, and 40% are already satisfied with just one day. Source: BDO and HR Square
Working at and with distance
Now that prejudices and the taboo surrounding working from home have been dropped, companies need to be aware that employees also have new expectations. According to a survey conducted by BDO and HR Square among 1,000 employees, 44% feel that working from home two days a week is ideal, and 40% are already satisfied with just one day.
So there are a number of issues where you, as a company, will have to respond to the shift that the new corona era has set in motion. Freestone supports you with the following services:
Colleagues working in the office need an appropriate infrastructure to follow social distancing and hygiene measures
Freestone supports you... with a quickscan for workplace organisation
Workplace and social distancing:
- Furnishing, virtual consultation, presence in the office, team cooperation, meeting room capacity, ...
Building flow:
- The internal circulation (horizontal and vertical) and problem areas within the company are mapped out
Use and hygiene:
- Printers, office equipment, laptops instead of desktops, ...
Catering and reception:
- Accessibility, room layout, service, capacity, supply, ...
Quickscan werkplace organisation
What can you expect?
- Insight in the short term quick-wins, tips and necessary actions to corona proof the work environment and organisation
- Insight into the long-term actions/initiatives/projects and tips to sustainably adapt the work environment and organisation to the new needs initiated by the corona era
Social distancing en hygiëne
Colleagues working in the office need an appropriate infrastructure to follow social distancing and hygiene measures
Quickscan workplace organisation
Freestone supports you... with a quickscan for workplace organisation
Workplace and social distancing:
- Furnishing, virtual consultation, presence in the office, team cooperation, meeting room capacity, ...
Building flow:
- The internal circulation (horizontal and vertical) and problem areas within the company are mapped out
Use and hygiene:
- Printers, office equipment, laptops instead of desktops, ...
Catering and reception:
- Accessibility, room layout, service, capacity, supply, ...
Output
Quickscan werkplace organisation
What can you expect?
- Insight in the short term quick-wins, tips and necessary actions to corona proof the work environment and organisation
- Insight into the long-term actions/initiatives/projects and tips to sustainably adapt the work environment and organisation to the new needs initiated by the corona era
Working from home will become more standard for a wider range of functions.
Freestone supports you... with a quickscan flex-workplace organisation
- Homeworking: infrastructure, ergonomics, HR policy, ...
- Collaboration and team dynamics
- Impact on office typologies
- Wellbeing
Quickscan flexwerkorganisatie
What can you expect?
- Insight into short-term quick-wins: recommendations for optimising homeworking
- Insight into the long-term big-wins
- HR policy and/or flexitime charter
Home working
Working from home will become more standard for a wider range of functions.
Quickscan flexwerkorganisatie
Freestone supports you... with a quickscan flex-workplace organisation
- Homeworking: infrastructure, ergonomics, HR policy, ...
- Collaboration and team dynamics
- Impact on office typologies
- Wellbeing
Output
Quickscan flexwerkorganisatie
What can you expect?
- Insight into short-term quick-wins: recommendations for optimising homeworking
- Insight into the long-term big-wins
- HR policy and/or flexitime charter
Are the necessary tools and knowledge already present for optimal virtual cooperation?
Freestone supports you... with a quickscan ICT
- Does everyone at home and in the office have the right tools to work and collaborate in a virtual environment?
- Does everyone have the necessary knowledge to use the tools correctly?
Quickscan ICT
What can you expect?
- Advice on the right ICT tools (software and hardware)
- Training plan
Tools and knowledge
Are the necessary tools and knowledge already present for optimal virtual cooperation?
Quickscan ICT
Freestone supports you... with a quickscan ICT
- Does everyone at home and in the office have the right tools to work and collaborate in a virtual environment?
- Does everyone have the necessary knowledge to use the tools correctly?
Output
Quickscan ICT
What can you expect?
- Advice on the right ICT tools (software and hardware)
- Training plan
The new measures on social distancing and hygiene, the increased home working and the new workplace organisation, will also have an impact on many of the services (and contract terms) used.
Freestone supports you... with a quickscan contract management
- Range of services: Catering, IT, cleaning, security, fitness, training centres, ...
- Services: opening hours, intervention hours, service levels, ...
- Contracts: Conditions, flexibility, price, etc.
Quickscan contract management
What can you expect?
- Advice on contract re-negotiation and service adjustment.
Services and contracts
The new measures on social distancing and hygiene, the increased home working and the new workplace organisation, will also have an impact on many of the services (and contract terms) used.
Quickscan contractbeheer
Freestone supports you... with a quickscan contract management
- Range of services: Catering, IT, cleaning, security, fitness, training centres, ...
- Services: opening hours, intervention hours, service levels, ...
- Contracts: Conditions, flexibility, price, etc.
Output
Quickscan contract management
What can you expect?
- Advice on contract re-negotiation and service adjustment.
A successful transition to a new way of working often requires guidance.
Freestone supports you... with change management
Freestone supports organisations through the transition by means of an adapted change and communication process in which all stakeholders (employees, managers, unions, clients, internal services, etc.) are involved.
Change management
What can you expect?
An adapted transition path in function of the concrete needs of the organisation.
Change process
A successful transition to a new way of working often requires guidance.
Change management
Freestone supports you... with change management
Freestone supports organisations through the transition by means of an adapted change and communication process in which all stakeholders (employees, managers, unions, clients, internal services, etc.) are involved.
Output
Change management
What can you expect?
An adapted transition path in function of the concrete needs of the organisation.
Grab the momentum
Together with you, Freestone can look at what is already feasible to implement within your current concept, so that you can get back to work safely at the office in times of social distancing.
But when you look at the medium or long term, it's clear that there is a specific approach needed there as well, to keep working (together) in a safe, dynamic and optimal way.
The covid-19 situation may be the right momentum for your company to take a closer look at certain established issues. For many measures that have been inserted head-on, it is advisable to look at how they need to be adjusted in order to guarantee optimal operation (in the short and long term) for your organisation and employees.
Freestone has been assisting companies with the above issues for years and is very happy to help you further.