Assignment: Development of Bpost's Proptech strategy: Archibus evaluation & IT Solutions implementation plan
Period: 12/2020 - 10/2021
Project size: Department Service Operations (Real Estate & Infrastructure, Facility Services, Shared Services, Security)
Evaluation of current IWMS
Our assignment at Bpost started by evaluating whether their current IWMS (Archibus) meets the requirements of a backbone and whether it can/should be retained.
(In Internet terminology, a backbone is a system of high-speed computer connections that carries the data traffic of the networks connected to the backbone. A connected network may itself have a backbone..)
First, the requirements and evaluation criteria were determined, and then the requirements were assessed from four points of view:
From the stakeholders, by means of interviews: What do SO managers think of Archibus?
From the market point of view: Market survey among current and former users of Archibus and other FMIS/IWMS.
From the tool (Archibus): Which functionalities does Archibus offer as a backbone?
From the provider's point of view: Which perspectives does Archibus/the provider offer in this area?
Determine Proptech strategy with implementation plan
In a second part of the assignment, Freestone mapped out all functional requirements of all departments within Service Operations, to prioritize them and to come to a concrete implementation plan for 2022.
In order to draw up an implementation plan, Freestone took a number of factors into account:
The functional requirements, specified by the SO departments
Content clusters that divide the functional requirements into groups, so that a more efficient approach can be taken to the implementation of the tools.
A number of conditions that also need to be fulfilled before the next steps can be taken.
Input from the Archibus provider
The strategic objectives of Bpost
All functional requirements were determined, using interviews, a template and workshops, in order to know their short-, medium- and long-term future needs.
In this way, the amount of functional requirements that each department needed soon became clear.
Based on this evaluation matrix, we could then draw up a realistic plan for the 2022 scope.
Index all functional requirements of all SO departments
Roadmap/implementation plan 2021-2024
Scope 2022: action plan
Curious about how Freestone can also help your organisation with an analysis of your current IWMS system, or an analysis of all the requirements, in order to come to a concrete plan for implementation?